Division of Diversity and Community Engagement
UT Shield

[[“Timing”,”Procedure or Requirement”],[“At Least 2 Months Prior to Program”,”Approve the program.”],[“Due 30 Days Prior to Program”,”Obtain the CW514: Child Protection Training certificate of completion from all designated individuals. Child Protection Training must be repeated every 2 years. See Appendix 1 for additional information\nA complete list of all designated individuals must be provided to the sponsoring university program\/department camp director for criminal background checks.”],[“Due 30 Days Prior to Program”,”Background checks must be completed for all designated individuals. Background checks are required annually. See Appendix 2 for additional information.\nThe camp director must submit the following forms to the appropriate university contact or office as described on the form:\n

  1. Register program utilizing the YPP Online Registration System<\/li>
  2. Certificate of Insurance<\/li>
  3. Non-Sports Camp Application<\/li>
  4. Request to use Health Services<\/li>
  5. List of Attendees for UHS<\/li>
  6. Notification of Injury Form<\/li><\/ol>“],[“Due 14 Days Prior to Program”,”Confirm the following written procedures have been shared with designated individuals that define:
    • Operations of the program<\/li>
    • Emergency procedures<\/li>
    • Acceptable interactions with campers by designated individuals before, during and after the program<\/li>
    • Prohibited behavior by designated individuals<\/li><\/ul>Attend and oversee designated individual training utilizing the Youth Protection Program Guidebook to ensure awareness of program policies and procedures they must follow to provide safety and security to all campers. Collect the Designated Individual Expectation Form from ALL designated individuals. \n
        Collect the following forms from parent\/guardians of the participating campers:

        • Consent for Treatment\/Immunizations of a Minor<\/li>
        • Release and Indemnification Form for Minors<\/li>
        • Transportation Form <\/li><\/ul>Campers may not participate if these forms have not been signed and collected. “]]