Student Organization Member Roster

Provide a roster of participating student organization members to the YPP office.
Determine which student organization members will volunteer at your event. You will receive an automated email seven (7) days before the event start date from SmartSheet, and you will be required to upload your member roster there. You can access the YPP Student Organization Member Roster on the student’s page of the YPP website.

Please note that once the roster has been submitted, your organization will no longer be able to add new members. It is the responsibility of the student organization to update the Student Organization Member Roster with training completion dates. Please request certificates of completion from your members, volunteers, and other relevant individuals. Please refer to Step 6 for instructions on printing the certificate of completion.

All training must be completed at least seven (7) days before the event’s start date.

Please complete the Excel Roster in full. The required information includes:

Name of Student Organization
Name of Event
Event Location
Date of Event
Students’ Last Name
Students’ First Name
Students’ EID
Training Completion Date

IMPORTANT: If your organization utilizes non-UT-affiliated volunteers at the event, they must also be included on the roster. Instead of listing an EID for those individual(s), please write “Non-UT Affiliated Volunteer.”

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